وظائف شاغرة في السكرتاريا والادارة لدى مركز مينيسوتا في عمان

وظائف شاغرة في السكرتاريا والادارة لدى مركز مينيسوتا  في عمان

يعلن  مركز مينيسوتا لضحايا التعذيب عن حاجته الى :

Clinic Assistant

Position:  Clinic Assistant

Location: This position may be located in either Amman or Zarqa and the position may travel to other work sites.

Objective:  The Clinic Assistant contributes to the enhancement of the delivery of clinical services through the following primary job responsibilities: 1) Work in close collaboration with the  Interdisciplinary Team Coordinator to ensure efficient implementation of CVT’s filing system;  2) Assign initial intakes to the appropriate interdisciplinary team members utilizing the Online Referral Database;  3) Provide support to the Interdisciplinary Team Coordinator through generating reports, schedules and other documents related to clinic systems; 4) Other duties as determined necessary by the Interdisciplinary Team Coordinator.

The Clinic Assistant actively participate as a member of an interdisciplinary team. For this position the person is obliged to respect the confidentiality of personnel, beneficiaries, and the program. 

Report to:  Interdisciplinary Team Coordinator 

Supervise: No Supervisory responsibilities

I. KEY RESPONSIBILITIES AND DUTIES

In close collaboration with the site team(s) and under the direct supervision of the Interdisciplinary Team Coordinator, the Clinic Assistant will:

 Clinic Operations (90%)

• Monitoring of CVT’s filing system:

o Ensure timely document delivery and tracking.

o Implement document control systems within the interdisciplinary team.

o Update and maintain the document control database by monitoring all incoming/outgoing documentation, and entering document meta-data.

o Ensure all documents are easily accessible at all times.

o Checking that documentation from completed sessions has been filed correctly using data received from the M&E department.

o Providing regular reports on the performance of the document management system and identified filing issues (including unfiled/incomplete/missing forms, and non-compliance to policies) to the team as appropriate.

o Conducting regular checks and audits of the filing system.

• Assist in continuous improvement of the effectiveness of the data management procedures and processess according to objectives.

• File preparation, tracking and archiving.

o Prepare new files.

o Archiving files in a systematic manner within the specified time period.

o Track usage of clinical forms and prepare printing orders for clinical forms on a regular basis.

• Implement clinic system components that support intake assignments for primary services of counseling and physiotherapy in a systematic format at all clinic locations.

• Assign initial intakes to the appropriate interdisciplinary team members utilizing the Online Referral Database .  

Other duties (10%)

• Represent CVT professionally and accurately to external contacts/beneficiaries, and visitors

• Attend regular supervision, staff support and/or relevant coordination meetings to ensure information and skill sharing.

• Attend trainings provided by CVT and other agencies as directed by direct supervisor.

• Implement supervisor’s recommendations and training in day-to-day clinical work.

• Recognize and seek support when needed from direct supervisor and/or external resources to effectively manage work-related stress.

• Perform other duties as assigned by direct supervisor in the implementation of CVT Jordan’s activities. 

Qualifications

• At least two years relevant work experience in data management or document control experience in a clinic or office.

• Current knowledge and experience of document management /document control standards accompanied by strong procedure and systems knowledge.

• Fluent in Arabic and English communication skills (spoken and written)

• High level of computer literacy with experience using Microsoft packages including Microsoft Word, Excel.

• Team player and able to take initiative and to work independently.

• High level of self-motivation.

• Strong organizational and administrative skills

• Excellent communication and interpersonal skills

• Good problem solving and analytical skills.

• Able to work effectively in challenging and at times dusty environments.

• Able to maintain strict confidentiality

• Recognize and respect boundaries between disciplines.

• Able to travel 2 – 3 hours per day.

• Able to lift 10 – 15 kilograms

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