وظائف في منظمة هاندي كاب الدولية

وظائف قيادية في منظمة هاندي كاب الدولية

+Logistics Manager

THE ORGANIZATION:

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

For more details on the association:

http://www.handicap-international.fr/en/s/index.html

OBJECTIVE OF THE POSITION:

Under the line management of Support Services Manager, the Log Manager will ensure an efficient logistical support and operational framework: procurement, stock, equipment, premises and fleet management. The actual intervention context is characterized by remote management modalities: the Logistic Manager brings constant support and guidance to the logistic team and he is the responsible of the respect of logistic procedures.

REPORTING LINES

Line manager:  Support Services Manager

Line manager+1: Area Coordinator

Functional manager: Logistic Coordinator

RESPONSIBILITIES:

Under the line Management of the Support Services Manager, the Logistics Manager main responsibilities are:

1.Logistics management

Ensure the good working of his / her department

Forecast and monitor the logistic budget

Optimize the logistics response for his/her zone by analysing indicators, make recommendations and provide information updates

Ensure a good collaboration with program teams: plan and anticipate the logistics capacity development according to the projects’ development; provide logistics support and advice to the program team

Carry out a continuous collection, control and filing of the compulsory documents, ensure compliance with HI and donors’ procedures and facilitate external audit

Contribute to the smooth coordination and communication within the Logistic department

Contribute to the proposal writing by providing inputs related to his/her field of activity

2.Logistic process application

Ensure the respect of HI and donors’ logistic procedure and documents

Based on a continuous analysis of the logistics capacity, propose relevant adaptation of the processes (movements, planning…) and ensure its implementation, upon approval from the Logistics Coordinator

Provide the line management with a weekly activity report and forecast (Procurement, Stock, Assets)

Provide the management with a monthly activity report (Narrative, FUs, Analysis reports…)

3.Team Management

Ensure a functional link with log assistant/officer from other HI offices according to the team set-up evolution

Identify the needs and provide technical support and training to the logistic team

Be proactive in the creation of adequate tools to reinforce the team members capacities

Propose relevant needed adaptation to the organizational chart and contribute to its implementation

Process to any recruitment required on his/her department

Ensure strict application and respect of the Internal Regulation and policies within the logistic team

Ensure conflict resolution (personal and professional) within the logistic team and inform the line management

4.Procurements

Ensure the respect of purchase management procedures and documents (PSR, POs, RN, DN…)

Organize and monitor the supply plan

Edit the treasury forecast

Ensure the relevant procedure for each market and the compliance of the collected documentation with HI and donors’ logistic standards

Ensure the quality of the purchase and the respect of delivery deadlines

Balance between value for money and quality and sustainability of the goods

Ensure a good communication with the programme managers for qualitative and timely purchase planning

Ensure good management and follow up of the contracts

Internal audit and archiving of the purchase files

5.Equipment and assets

Oversee the management of all assets and equipment

Ensure the security and the follow up of the equipment used on the mission (identification, inventory, affectation, equipment files)

Ensure all equipment is operational and that staff is trained on its proper use, according to HI standards

Carry out a regular physical inventory of the equipment

Be responsible of the availability of communication means for the whole Hub team

6.Stocks management

Ensure the respect of stock management procedures and documents (Stock items request weekly and monthly basis, stock card, Delivery notes, waybills, packing lists...)

Supervise the transit stock management and control system

Ensure a monthly physical inventory of the stocks

Ensure the safety and good organization of the store and stock documentation

7.Fleet management and transportation

Ensure the respect of Fleet management procedures and documentations (Log books, Responsibility discharges...)

Ensure weekly movement plan is capturing operational needs and it is shared

Ensure that all the vehicles have the appropriate security equipment (triangle, fluorescent life-jacket, first aid kits, fire extinguishers...)

Propose the more relevant shipment system and process the related administrative formalities

8. Partnership follow-up and collaboration

Supervise the smooth follow-up of the logistics aspects and process with the partners

Provide the accurate support and capacity building to the partner logistic referents

9.Premises management

Ensure the good condition and maintenance of offices, centers and accommodations

Ensure the continuous availability of gas, drinking water, utilities and other welfare items in the office, centers and accommodations

Edit (or delegate) a comprehensive inventory of HI items (furniture, technical equipment, electrical appliances, etc…) within the premises and keep it up to date

Follow-up on HI property lease agreements expiration dates and anticipate the renewal

Make and update the accommodation board and organize arrival / departure

Ensure the management of expatriates & visitors accommodation in a cost efficient manner

Ensure the relevance between office size, location, etc…and the HI needs

Carry on (or delegate) research of premises according to the need and make proposition

10.Demonstrate an ethics and professional practice

Show professional ethics, respect and promote Handicap International mandate

Respect the Handicap International protection of children policy and protection of beneficiaries from sexual exploitation and abuse policy and report to your line manager any non-respect of HI’s policies amongst the teams or partners.

Respect the Handicap International policy and mechanisms for the prevention of, and fight against, bribery and report to your line manager any non-respect of HI’s policies amongst the teams or partners.

Observe at all times strict commitment to Handicap International Security & Safety regulations as per procedures in place at mission level

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

THE SUCCESSFUL CANDIDATE WILL HAVE:

Education and experience:

Bachelor’s Degree in Business Administration or related field

2 years’ logistics experience working for an INGO – Experience in Logistics

Be bilingual (Arabic-English)

Capacity building and delegation experience, remote management is an asset

Professional & Personal skills:

Computer Skills

Demonstrated understanding of consumer goods industry

Proficient in MS Office and inventory management software

Personal competencies required

Excellent analytical, problem solving and organisational skills

Able to manage time effectively

Demonstrated understanding of consumer goods industry

Record of successful distribution and logistics management

Demonstrable ability to lead and manage staff

Proficient in standard logistics software

Ability to work independently and handle multiple projects

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Closing date: 02/12/2017

Only shortlisted candidates will be contacted.

POORLY WRITTEN CVs, THE ABSENCE OF MOTIVATION LETTERS AND APPLICATIONS RECEIVED AFTER THE DEADLINE WILL BE DISREGARDED.

Senior Inclusion Officer
THE ORGANIZATION:

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
For more details on the association:
http://www.handicap-international.fr/en/s/index.html
OBJECTIVE OF THE POSITION:
The Senior Inclusion Officer will be in charge of overseeing and ensuring smooth implementation of both inclusion components (Inclusive Livelihood and Inclusive Health) under the line management of the Project Manager and in close coordination with Inclusive Livelihood Manager, Inclusion Coordinator and Inclusive Health Technical Advisor in Amman and in direct support of inclusive field team
As such, the SIO will set-up efficient relationships, ensure good coordination and develop adequate communication and monitoring mechanisms, not only within HI teams but management staff of implementing partners.
REPORTING LINES
Line manager:    Project Manager
Line manager+1: Area Coordinator
Functional manager: Inclusive Livelihood Manager
Technical referents: Inclusion Coordinator & Inclusive Health TA
Team Supervised: Inclusive Livelihood Officer(s) and Worker(s), Inclusive Health Officer(s) [these positions are under the direct line management of the Base Managers]
RESPONSIBILITIES:
1.Support and monitoring of activity implementation of inclusive livelihood and health activities
Develop and implement the necessary trainings, monitor and support Inclusive Health & Livelihoods teams to ensure timely and quality project implementation (individual action plans, technical tools etc.)
Lead for North Hub assessment of barriers and facilitators, for access to health and livelihood services, for the most vulnerable persons at risk of exclusion;
Coordinate regularly within hub to identify training needs (HI staff and partners), problem-solving recurrent issues and keep information flowing, and update Line and Functional Managers accordingly
Ensure referral mechanisms within HI projects (PSS, Rehab, Risk Education, Livelihoods) are followed;
Support Inclusive Health/Livelihood teams by addressing questions/training needs of teams and partners and through regular skypes/meetings.
Monitor the overall implementation of the action plans of partner;
Fill M&E tools, summarize and report to Projects Manager. Put forward ideas and recommendations for improvements;
Participate in project launch plan, midterm and final evaluations
2.Human Resources Management
Participate in staff recruitment, in coordination with Projects Manager as per HR procedures
Management or functional link with inclusion staff (ILO, ILW, IHO)
Prepare induction process for new staff and ensure appropriate training/support is provided;
Conduct staff evaluation and address HR issues that arise as per HR procedures
3.Capitalization
Archive and share all necessary tools and documents adapted to North Hub with Inclusion Consortium;
Ensure regular collection of stories/data on lessons learned on inclusive health/inclusive livelihoods to ILM/IC;
4.Reporting and Representation
Contribute to the monthly "Situation Report" and to project reports as needed;
Represent HI in coordination mechanisms and meetings in Turkey as requested
Communicate with middle management of Livelihood Consortium partners, in coordination with Inclusive Livelihoods Manager – to avoid duplication/gaps in communication;
Communicate with Inclusive Health Partners as requested, in coordination with Projects Manager and Inclusive Health Technical Advisor
Ensure knowledge and involvement of Base Managers in regards to communication to partners in the field.
Ensure that confidentially of data as per guidelines is respected.
5.Security
Observe at all times strict commitment to Handicap International Security & Safety regulations as per procedures in place at mission level
Support information internal dissemination to relevant focal persons at mission level aiming at reinforcing security and safety of Handicap International staff and assets
6.Demonstrate strong ethics and professional practice
Show professional ethics, respect and promote Handicap International mandate
Demonstrate commitment and willingness to improve
Observe and respect strict confidentiality
Report to your line manager any non-respect of policies amongst the teams or partners.
Observe at all times strict commitment to Security & Safety regulations as per procedures in place at mission level
Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager or functional manager
THE SUCCESSFUL CANDIDATE WILL HAVE:
Education and experience:
Bachelor’s Degree in Social Work or related field
1 year inclusion or protection experience working for an INGO
Be bilingual (Arabic-English)
Capacity building and delegation experience, remote management is an asset
Professional & Personal skills:
Computer Skills
Demonstrated understanding of consumer goods industry
Proficient in MS Office and inventory management software
Personal competencies required
Excellent analytical, problem solving and organisational skills
Able to manage time effectively
Demonstrated understanding of consumer goods industry
Record of successful distribution and logistics management
Demonstrable ability to lead and manage staff
Proficient in standard logistics software
Ability to work independently and handle multiple projects
Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities
Closing date: 02/12/2017
Only shortlisted candidates will be contacted.
POORLY WRITTEN CVs, THE ABSENCE OF MOTIVATION LETTERS AND APPLICATIONS RECEIVED AFTER THE DEADLINE WILL BE DISREGARDED.

Program Support Officer
THE ORGANIZATION:

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
For more details on the association:
http://www.handicap-international.fr/en/s/index.html
OBJECTIVE OF THE POSITION:
Based in Amman, the Program Support Officer assists the Area Coordinator in the following :
Context & needs analysis
Coordination, Representation & Reporting
Ensuring a follow up of HI’s partnerships
Capacity-building of project staff
REPORTING LINES
Line manager:  Area Coordinator
Line manager+1: Head of Mission
Functional links: In direct cooperation with Program Team, Supports Service, Technical Unit, Liaison Officer and Base Managers
RESPONSIBILITIES:
1.Context & Needs Analysis
Monitor and collect information related to humanitarian response & needs in areas of intervention, national and regional level (relevant reports published, new actors, gaps identified, etc);
Ensure continuous mapping of the humanitarian stakeholders and relevant health facilities
Provide with relevant information in a weekly written report (facts + analysis) on the humanitarian context
2.Program Support
Facilitate the harmonization among the projects (Health, Mine Action and Inclusion) and with the technical team
Participate to the weekly meetings between Project Managers and Project Officers and produce the minute of meetings
Support the (internal and external) referral mechanism
Prepare statistics for internal and external coordination
Support the PMs during recruitments, induction, staff management
Facilitate the preparation/amendment of Partnership Framework Agreement (PFA), Project Terms of Reference (PToRs) and Memorandum of Understanding (MoU), including all relevant annexes, with partners and other actors and for receiving the partners’ needed documentation
Monitor the projects’ whatsapp groups and alert the PM whenever relevant, archiving the media
3.External Coordination & Representation
Facilitate the Area Coordinator representation and represent him/her towards local stakeholders upon request, in line with HI principles & image
Attend external coordination meetings upon request and report on them
4.Internal Coordination & Reporting
Participate actively to internal meetings, produce the Base meeting minute of meeting upon Area Coo request
In link with the Regional Communication Advisor facilitate the production of external communication and advocacy data and documents
Assist the Area Coordinator and Project Managers in oral and written translation
Contribute and consolidate the Monthly Situation Report (Sitrep) and share with PMs and Area Co
Contribute to the production of donor reports or proposals upon request
5.Monitoring & Evaluation
Support the Area Coordinator & the Project Managers in monitoring the achievement of project’s indicators as requested
Contribute towards the design/adaptation and filling of tools to capture experience, knowledge and know-how in close collaboration with the operational team and MAEL Unit
Propose and establish a complaint mechanism
Support evaluation, assessment & survey (preparation, implementation, reporting) as necessary
6.Capacity building of project staff
In close collaboration with the Project Manager and upon needs, provide training and coaching to the Project staff in Syria throughout project implementation
Contribute to the preparation of staff trainings
Provide any additional support upon request of Line Manager
7.Security
Observe at all times strict commitment to Handicap International Security & Safety regulations as per procedures in place at mission level
Support information internal dissemination to relevant focal persons at mission level aiming at reinforcing security and safety of Handicap International staff and assets
8.Demonstrate strong ethics and professional practice
Show professional ethics, respect and promote Handicap International mandate
Demonstrate commitment and willingness to improve
Observe and respect strict confidentiality
Report to your line manager any non-respect of policies amongst the teams or partners
Observe at all times strict commitment to Security & Safety regulations as per procedures in place at mission level

THE SUCCESSFUL CANDIDATE WILL HAVE:
Education and experience:
Bachelor’s Degree in Social Work or related field
1 year on management experience working for an INGO
Be bilingual (Arabic-English)
Capacity building and delegation experience, remote management is an asset
Professional & Personal skills:
Computer Skills
Demonstrated understanding of consumer goods industry
Proficient in MS Office and inventory management software
Personal competencies required
Excellent analytical, problem solving and organisational skills
Able to manage time effectively
Demonstrated understanding of consumer goods industry
Record of successful distribution and logistics management
Demonstrable ability to lead and manage staff
Proficient in standard logistics software
Ability to work independently and handle multiple projects
Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities
Closing date: 02/12/2017
Only shortlisted candidates will be contacted.
POORLY WRITTEN CVs, THE ABSENCE OF MOTIVATION LETTERS AND APPLICATIONS RECEIVED AFTER THE DEADLINE WILL BE DISREGARDED.